OUR SERVICES
Outsourced Accounting & Controller Services
CPA-led bookkeeping, month-end close and financial reporting for private companies, nonprofits and community associations, giving you controller-level oversight without the full-time hire.
What Are Outsourced Accounting & Controller Services?
And who typically needs one.
Outsourced accounting and controller services give you a CPA-led finance function without building one in-house. We handle the day-to-day work, including bookkeeping, bank and credit card reconciliations, accounts payable and receivable, and payroll support.
We also provide the controller-level oversight that keeps your books accurate: month-end close, accruals, and financial statements prepared on a consistent schedule.
You get clean, timely numbers every month. Each close delivers a full set of financial statements, budget-to-actual reporting and the key metrics you track, so management, boards and lenders always work from reliable figures. When audit or tax season arrives, your records are already in order.
We also provide the controller-level oversight that keeps your books accurate: month-end close, accruals, and financial statements prepared on a consistent schedule.
You get clean, timely numbers every month. Each close delivers a full set of financial statements, budget-to-actual reporting and the key metrics you track, so management, boards and lenders always work from reliable figures. When audit or tax season arrives, your records are already in order.
Who needs one:
Private Companies: growing businesses that have outgrown a part-time bookkeeper but aren't ready for a full-time controller or CFO, or that need investor- and lender-ready reporting on a regular cadence.
Any organization preparing for an audit, financing or sale. Accurate, well-documented books shorten audits, support loan covenant reporting and hold up to buyer due diligence.
Nonprofits: organizations managing restricted funds, grant budgets and functional expense allocations, which need reporting that satisfies funders and supports Form 990 preparation.
HOAs & Condo Associations: boards that need dependable tracking of assessments and collections, reserve fund activity, and monthly financial packages owners and management companies can rely on.
Outsourced Accounting Services for Growing Businesses
The problems we fix most often. Most start small and compound quickly.
- When books are closed weeks late, or not at all, decisions get made on outdated numbers. We put a fixed close calendar in place, so reconciled financial statements land in your inbox on the same business day every month.
- Uncleared bank items, duplicate entries and expenses posted to the wrong accounts distort profit and cash. We reconcile every bank, credit card and loan account monthly and keep a clean, consistent chart of accounts.
- Cash-basis habits and missed accruals make results swing month to month and overstate or understate performance. We record accruals, prepaids and deferred revenue so your statements reflect what actually happened in each period.
- Poor documentation turns an audit, loan renewal or due diligence review into a scramble. We maintain support for balances, track covenant metrics and keep schedules current, so outside reviewers get answers fast.
What Our Outsourced Accounting Services Include
Controller-level oversight and reporting, scaled to your business and delivered every month.
- Month-End Close & Financial StatementsAccruals, adjusting entries, reconciliations review and a full set of financial statements on a fixed schedule.
- Controller Oversight & ReportingMonthly review of every close, plus budget-to-actual reports, KPIs and board-ready financial packages.
- Budgeting & Cash Flow ForecastingAnnual budgets, rolling forecasts and cash planning so you can see shortfalls and growth needs early.
- Audit, Lender & Tax ReadinessSupporting schedules, covenant tracking and documentation kept current for auditors, lenders, buyers and tax preparers.
Bookkeeping vs. Outsourced Accounting & Controller Services
Our Outsourced Accounting Process
Most clients are fully onboarded within 2 to 4 weeks, depending on the condition of their books.
Discovery call
We learn how your business runs, which systems you use, who relies on your financials, and what is and isn't working today.
Fixed-fee proposal and engagement letter
You receive a clear scope of services, a monthly fixed fee and a close calendar before any work begins.
Onboarding and cleanup
We get access to your accounting software and bank feeds, review historical balances, and correct any errors so we start from accurate opening numbers.
Monthly close and reporting
Each month we close the books on a set schedule and deliver financial statements, budget-to-actual reports and the KPIs you track.
Ongoing review and planning
We meet regularly to walk through results, update forecasts and keep your records ready for audits, lenders and tax filings.
Who Benefits From Outsourced Accounting Services?
Organizations that need reliable, timely financials but don't need a full-time finance team.
- Growing BusinessesCompanies that have outgrown a part-time bookkeeper and need a real monthly close, accrual-based financials and reporting that scales with them.
- Companies Without a ControllerOwner-led teams that want controller-level oversight, budgets and forecasts for a fraction of the cost of a full-time hire.
- Businesses Preparing for an Audit, Loan or SaleCompanies facing lender covenants, a first audit or buyer due diligence that need clean, documented books on short notice.
Why Choose GreyWood CPA for Outsourced Accounting?
CPA-led accounting with fixed monthly fees, a reliable close schedule and reporting you can act on.
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Fixed monthly fees with no surprises - CPAs reviewing every monthly close
- Financial statements delivered on a set day each month
- Clear reporting built for owners, lenders and investors
- Books kept ready for audits, financing and tax season
- Nationwide service, fully remote
Frequently Asked Questions
Bookkeeping records and reconciles your day-to-day transactions. Outsourced accounting and controller services go further. We close the books each month, record accruals and adjustments, review every balance, and deliver financial statements and reports that management, boards and lenders can rely on.
We charge a fixed monthly fee based on your transaction volume, number of accounts and the reporting you need. You'll know the exact fee before we start, with no hourly billing or surprise invoices.
Most clients are fully onboarded within 2 to 4 weeks. If your books need cleanup or catch-up work, we'll scope that separately and give you a clear timeline.
We work in most major platforms, including QuickBooks Online and Xero. If you're not on a cloud system yet, we can help you set one up.
Not for the same periods we keep your books. Professional independence rules limit a CPA firm from both preparing and attesting to the same financials. We'll tell you up front which service fits your needs, and we can refer you to an independent firm when an audit is required.
Yes. We serve clients nationwide and work fully remotely through secure cloud access to your accounting system and documents.
Ready to Get Reliable Monthly Financials?
Tell us about your business and current accounting setup. We'll recommend the right level of support and send a fixed monthly fee proposal at no cost.